• Registration
• Check-In & Lodging

Summer School on Adaptive Optics 2009
Travel & Transportation Information

USA-Only Grads, Postdocs & Invited Speakers: Important Reimbursement Information

Travel Reimbursement Form

204 Form

Travel Reimbursement Form -- Example

UCSC Campus Map

Airport Transportation

Airport shuttles are the easiest/most economical way to travel to UC Santa Cruz. (For Grads & PostDocs, attending a US institution: airport shuttles are the only transportation method that the CfAO will reimburse. For other airport arrangements you will need prior approval from cfao@ucolick.org)

• We request you contact the Early Bird Airport Shuttle Service. You can make reservations on their website or call: 1-831-462-3933 to make shuttle transportation arrangements from either the San Francisco Airport or the San Jose Airport. Mention that you are attending a Summer School on Adaptive Optics at UC Santa Cruz, so they can coordinate your ride with other summer school participants.

YOU WILL NEED TO MAKE RESERVATIONS IN ADVANCE. AT LEAST 1 WEEK BEFORE YOU PLAN TO LEAVE.

• Rates:
One Way Fares
Please note, this company only offers 1-way fares, but you can make reservations for your entire trip all at once.

To and/or From the San Jose Airport: $75.00 (one-way)
To and/or From the San Francisco Airport: $115.00 (one-way)

• These rates are for up to 3 passengers, so we encourage ride sharing. $10.00 for each additional passenger after first 3 adults. (If you have more than 3 passengers, be sure those paying the additional $10 gets a receipt for reimbursement purposes.)

• Let them know that you would like to be dropped off at the College 9/10 Central Conference Office on the UC Santa Cruz Campus. (Shuttle pick-up should be the same: College 9/10 Central Conference Office)
For additional information, visit them online: http://www.earlybirdairportshuttle.com/home.nxg

Driving Directions & Maps to UC Santa Cruz

From the San Francisco Airport

• Distance from the San Francisco Airport to Santa Cruz: about 66 miles
• Highway 101 South, towards San Jose
• Highway 880 South, which later becomes Highway 17 and winds through the mountains. The road will become a mountain freeway.
• Highway 17 becomes Highway 1 when you've reached Santa Cruz.
• Stay on Highway 1, following the signs toward Half Moon Bay. Highway 1 will no longer be a freeway, but will become a city street as you take a right turn onto Mission Street.
• Turn right onto Bay Street (Look for MacDonald's on the left. The next right turn will be Bay Street)
• Follow Bay Street to the entrance of campus at the intersection of Bay & High Streets. Enter the campus.

From the San Jose Airport

• Distance from San Jose Airport to Santa Cruz: about 35 miles
• Highway 880 South, which later becomes Highway 17 and winds through the mountains. The road will become a mountain freeway.
• Highway 17 becomes Highway 1 when you've reached Santa Cruz.
• Stay on Highway 1, following the signs toward Half Moon Bay. Highway 1 will no longer be a freeway, but will becomes a city street as you take a right turn onto Mission Street.
• Turn right onto Bay Street (Look for MacDonald's on the left. The next right turn will be Bay Street)
• Follow Bay Street to the entrance of campus at the intersection of Bay & High Streets. Enter the campus.

Driving Directions to the Central Conference Office, College 9

**Feel free to stop at the Parking Kiosk at the base of campus if you have any questions about getting to the check-in building.
Staff is availabe to answer any questions, and can provide you with additional campus maps**

• UCSC Campus Map

• Driving/Walking Map to the Check-in Building

• Enter the campus by the main entrance at Bay Street. Bay Street will become "Coolidge Drive."
• Turn left at the second light, which is Hagar Dr. Go about 2 miles. Hagar will dead end at McLaughlin Drive.
• Turn left onto McLaughlin Drive.
• Drive through the next stop sign (at Chinquapin Drive) and prepare to make the next right hand turn. Look for the "College Nine / Social Sciences 1" sign.
• Turn into College 9. If you drive past the "blinking red light" you've gone too far.
• Follow the road to Parking Lot 166. There is a 10 Minute Parking area where either the shuttle driver can drop you off, or where you can park your car while you check-in. The Central Conference Office (where you will check-in) is within walking distance.
• The Central Conference Office is located in the "College Nine Res Hall 2" building. Look for Apt. #2231.

Walking Maps

Housing & Dining Map

Apartments to CfAO / Labs Walking Map

Transportation while in Santa Cruz

On Campus

Campus shuttles operate free of charge Monday-Friday (no weekend service) in the summer on a 12-minute schedule. The Conference Office has information on shuttle routes and schedules or you can download the schedule and map online.

Off Campus

The Santa Cruz METRO Bus services all of Santa Cruz County. The adult fare on most METRO buses is $1.50/ride and you must pay with exact change. Below are routes that start at the Main METRO Station, continue to the UC Santa Cruz Campus and end where they began, at the Main METRO Station. College 9/10 has its own METRO bus stop located on McLaughlin Drive.

Westside and University Routes - Click the route number you want to take to view timetables and route maps.
Route 16 - University via Laurel East **Best Route to take if you want to get to Downtown Santa Cruz**
Route 19 - University via Lower Bay **Best Route to take if you want to go the SC Beach Boardwalk**
Route 20 - University via Westside **Best Route to take if you want to go to Natural Bridges State Beach**

 

Reimbursement Information for Grads/Postdocs (Attending a US Institution) & Invited Speakers

Detailed Instructions on Filling out Post Travel Paperwork

• We will reimburse you for reasonble travel costs. For those flying: we will reimburse round trip airfare within the USA and the cost of ground transportation from the airport to Santa Cruz (airport shuttles only). You are expected to find the most inexpensive flight-book early. For those driving to UC Santa Cruz: we will reimburse 55¢ per mile, up to the cost of airfare.

• Flight ticket reimbursement requirements: No international tickets will be reimbursed, except by prior approval from cfao@ucolick.org. You must fly on a US carrier. You are expected to find the most inexpensive flight-book early.

• Personal Vehicle: not to exceed the cost of air travel over the same distance.

• Reimbursement forms will be included in the Summer School on AO information packet, you will pick up when you check in at the Conference Offices in the College 9/10 Conference Center. Remember to include all original receipts when you turn in your reimbursement forms. Tuesday, August 11 & Wednesday, August 12, our Financial Specialist will be available to answer any questions you may have. Please take advantage of this opportunity.

Further Questions?

**Contact: CfAO at cfao@ucolick.org or phone (831) 459-5592
**Web Site: http://cfao.ucolick.org/